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Registrar

Registrar

Mission:  The Registrar’s Office serves students, staff, and alumni by ensuring the integrity and accuracy of academic records, promoting student learning and development, and supporting the academic programs of the College.”
 

The Registrar's Office is made up of Student Records, Transfer Credit Evaluation, Residency, and Graduation.

Academic Calendars

2025-2026 Academic Calendar

2024-2025 Academic Calendar

 

 

 

 

Course Catalogs

2025-2026 Academic Catalog

2024-2025 Academic Catalog

2023-2024 Academic Catalog

 

 

 

Registrar Policies

Transfer Policy

Clep Policy

Advanced Placement Policy

Registrar Policy Manual 

Kansas Board of Regent Transfer Details

 

 

 

 

 

 

 

 

Add/Drop a Class

There are specific time frames during which you may add or drop classes. You may only drop a full-term class during the first 10 days of the semester. 

You must drop a mini-semester course or summer course before the second class meeting.  After these time frames we enter into a period during which you may withdraw from classes, which means you will still pay full-price for the course and receive a "W" on your transcript. 

Students who are degree seeking must obtain their advisor's signature and the Bookstore representative's signature on the Add/Drop form when dropping a class.  When adding a class, a student needs only their advisor's signature. 

Withdraw

A student wishing to withdraw from a course must complete the student section of the Withdrawal Request form and obtain their advisor's signature.  Students who withdraw from courses are responsible for the full charges of the course.  A withdrawn course will reflect a grade of "W" on transcripts, but will not be calculated into the GPA.

Completed Withdrawal Request forms should be submitted by the last day to withdraw (check academic calendar each semester) to the Registrar's Office in the Academic Building. 

How to Order Official Transcripts

Order official transcripts online via Parchment Digital Credential Service in minutes. It’s easy to use and secure. All major credit cards accepted.

  1. Go to the Independence Community College Parchment Home Page
  2. Follow the easy step-by-step process to request a transcript. For assistance, check out this transcript ordering tutorial or view the entire Parchment tutorial database.

Official Transcript Fees:

Electronic delivery eTranscript: $10
Paper Mailed: $12.50
Paper Mailed FedEx Overnight Delivery: US $42.00
Local Pick-Up: $10
*Fees are subject to change
 

Unofficial Transcripts

Unofficial transcripts can be ordered through the ICC Registrar's office by completing the Transcript Request Form and sending the completed copy to registrar@indycc.edu. There is no charge for unofficial transcripts.

Residency

Your residency (which is used to charge your tuition) is based on the residential address provided to admissions. If your residency is not correct at the time of admission or your residency changes, you are required to notify the Registrar before the first day of the semester. The Registrar reserves the right to change your initial residency based on further review of your application or other materials submitted to the department. Your residential address on the first day of the semester will be used when determining residency.

Determination of residency is made in accordance with Kansas Statutes 71-406 and 71-407 »

To Qualify for In-State Tuition: *You are required to be a resident of Kansas for six consecutive months prior to the start of the semester in order to qualify for in-state tuition.

  • Earning in-state tuition does not guarantee keeping it. Moving in or out of Montgomery County or the state will affect your residency-potentially for the current semester.
  • Living in a dormitory in Kansas for six consecutive months prior to the start of the semester does not qualify you for in-state tuition.
  • Students who are in the United States on a visa are considered to be in Kansas temporarily and are not eligible for in-state tuition regardless of current address.

Personal Information

FERPA (Family Education Rights and Privacy Act)

Independence Community College is legally and ethically obligated to protect the confidentiality of students’ records.

What exactly is FERPA?

The Family Educational Rights and Privacy Act of 1974 or FERPA, is a federal law designed to protect the confidentiality of student records maintained by colleges and universities, to establish the right of students to inspect and review their education records, and to provide guidelines for the correction of inaccurate and misleading data through informal and formal hearings.
FERPA applies to both K-12 and higher education; however, the law ascribes rights to the student at the higher education level rather than to the parents.  FERPA rights are granted to parents until the student reaches the age of 18 or begins attending an institution of higher education regardless of age.  We have many students enrolled at our institution who are under the age of 18.  These students, who are typically classified as high school specials, concurrent, or dual enrolled students, are protected under FERPA.  FERPA is enforced by the Family Policy Compliance Office, U.S. Department of Education, Washington, D.C.  Failure to comply with FERPA is a violation of federal law with the potential for loss of federal funding for ICC.

What rights are given to students under FERPA:

FERPA is a federal law that grants multiple rights to students, including the right to:
  • Review and inspect their education records
  • Seek amendment to their education records
  • Consent to the disclosure of education records
  • Annual notification of their rights under FERPA
  • File a complaint with the Family Policy Compliance Office in Washington, D.C.

Student Access to Education Records

Every student has the right to inspect and review their education records within forty-five (45) days of the day ICC receives a written request for access, any time after graduation.  In addition, every student has the right to request, in writing, the amendment of their education record(s) if they believe them to be inaccurate.

Some important definitions:

Student – any person who is attending or has attended ICC and for whom ICC maintains a record.
Education Record – any record that is related to the student and maintained by ICC.  It may contain both directory information and non-directory information.  This includes, but is not limited to, data in the Student Information System, the AS400, email, files maintained in shared areas, photographs, and videos.  Items not considered educational records include but are not limited to: Personal notes not shared with or accessible to others, and observations or personal knowledge, i.e., overhearing a student making a threat, or a student’s demeanor or mood.
Directory Information – information contained in an education record of a student that generally would not be considered harmful or an invasion of privacy if disclosed.  This information is usually “public information” or information someone could find easily by looking in a phone book or other source of public information.  Students at ICC have the right to instruct ICC not to disclose even this basic information.  Information contained in this definition include:
  • Awards and honors (Dean’s List)
  • Campus e-mail addresses
  • Class standing (e.g. sophomore)
  • College of enrollment
  • Current enrollment
  • Date and place of birth
  • Dates of attendance
  • Degree(s) conferred (including dates)
  • Full- or part-time status, withdrawn
  • Home telephone number
  • Local address
  • Local telephone number
  • Major field(s) of study
  • Name
  • Permanent address
  • Picture of student
  • Student Class Schedules
ICC designates the following categories of student information as directory information and routinely releases the applicable information:
  • Name
  • Permanent address
  • Phone
  • Email address*
  • Dates of attendance
  • Place of birth
  • Degrees and awards
  • Cumulative hours
  • Most recent institution attended
  • Graduation lists
  • Height and weight of athletes
  • Honor Rolls
  • Graduation Lists
  • Participation in officially recognized sports, activities, and organizations, including photographs

*Note: In order to protect individual privacy, a student's email address is not considered "directory information" where requests by non-college organizations for multiple email addresses are made.

The College may, but is not required to disclose this information, according to the guidelines contained in FERPA.  The College’s Registrar and its Administration will take into account the necessary precautions to protect the privacy of current and former students prior to disclosing any directory information. 
 
Disclosure – non-directory or private information can only be disclosed if the student has given written permission before releasing the information. Exceptions include, but are not limited to:
  • Subpoena or court order 
  • School official with legitimate educational interest
  • Health or safety emergency
  • School Official – anyone employed by ICC in an administrative, supervisory, academic, research, support staff, or student position. 
  • Any branch of the United States Armed Forces
Students currently enrolled at ICC may withhold disclosure of directory information. To withhold disclosure, written notification must be received on a semester basis at: 
Office of the Registrar
Independence Community College
P.O. Box 708
Independence, KS 67301
 

Federal and State Data Collection and Use

In 2012, the U.S. Department of Education’s FERPA regulations expanded the circumstances under which educational records and personally identifiable information (PII) contained in such records—including Social Security Numbers, grades, or other private information — may be accessed without student consent.
The U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities (“Federal and State Authorities”) may allow access to individual students records and PII without student consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is “principally engaged in the provision of education,” such as early childhood education and job training, as well as any program that is administered by an education agency or institution.
In addition, Federal and State Authorities may allow access to your education records and PII without your consent to researchers performing certain types of studies, in certain cases even when ICC objects to or does not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive PII, but the Authorities need not maintain direct control over such entities.
Lastly State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.  This information is commonly used as part of the Kansas Higher Education Data System (KHEDS).
Independence Community College encourages its students to contact the Registrar, tcrawshaw@indycc.edu or 620-332-5430, with any questions regarding FERPA or the disclosure of Directory Information.
Under FERPA, students have the right to contact the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S.W., Washington, DC 20202-4605, with a complaint about the ICC's compliance with FERPA.
Complete regulations and full definitions of terminology are available at the Department of Education website.

Contacts

Wendy Niemeyer
Registrar
wniemeyer@indycc.edu
620-332-5430

Christine Franklin
Records Specialist
cfranklin@indycc.edu
620-332-5405